With security concerns, more hybrid or virtual meetings as well as the growing popularity of paperless formats for board meetings, many organizations are looking into board portal software. However, not all tools are created equal and a variety of features can be the difference between an effective implementation and one that’s less efficient or even reveals unforeseen security risks.
The primary purpose of a board portal is to provide timely and easy access to the information. Examine whether different tools and user interfaces can be easy for your board members when they consider their day-in, day out, actual board meetings. Consider the advantages you could offer mobile directors, like tablet apps and offline access or remote approvals.
Most board members and secretaries are time-starved, so it’s essential that the tools at their disposal are easy to use and save them significant amounts of time. Find a board management system that can reduce the need for reprinting physically copied, scan or scanned documents. For example, eSignature capabilities eliminate the need to sign and distributing hard copies of documents, which is in line with sustainability goals and allowing more efficient and secure transmission of Check Out smuponyexpress.com/how-to-root-your-android-phone/ sensitive information.
Pricing is a key factor in choosing the right board portal for your business. Find out about the various editions and be aware of the additional fees for administrators, committees, trainings or data storage. Also consider how long the product has been in the market and whether it has been reviewed by other organizations in the same industry for stability and long-term viability.